Print Management Software For A Law Firm
Our clients’ challenges : too many printers, not enough printing rules
Our client was using outdated technology and had very little control over their printing processes. That created a number of problems for them, including high wastage and no accountability. These problems were exacerbated by the poor service from their supplier at the time.
In short, their printing system and processes just didn’t match their requirements. The devices were expensive and there were too many of them.
The lack of set rules also meant that staff were printing emails and other internal documents in colour, leading to a lot of unnecessary toner orders. Most of the machines also had a low work rate, and since the print wasn’t centralised it created delays on print jobs.
Our solutions : an audit and new printing rules
We began by conducting a print audit to find out what our client was printing and when. Based on the results of that audit, we were able to offer a print management solution to improve their processes and meet their specific requirements.
During this process, we also worked with their staff to create printing rules. These set out basic guidelines for staff to cut down on colour copies and print emails in monochrome in order to reduce their spend on consumables.
We further improved their systems by offering more secure printing, including secure accounts and authentication procedures to release particularly sensitive print jobs. The complete solution now provides our client with security, control and flexibility.
Implement printing rules to reduce cost of print and understand better how your business functions.
The Results
Gaining control over workflows meant that our law firm client’s productivity has improved. The company doesn’t have to worry either about being fully GDPR compliant. Thanks to Espria, they are always on top of their legal requirements.
Reveal areas that need proactive, defensive or collaborative resource
One of our experts will review your current data risk, examine current governance and security controls.
We’re experts in building sustainable IT infrastructure that can scale to your businesses needs.
You may be interested in
Phishing just got personal
AI-powered phishing attacks are becoming harder to detect, with increasingly sophisticated emails bypassing traditional security controls. As a result, organisations are placing greater focus on Human Risk Management, recognising employee behaviour as a measurable cybersecurity risk. SecureLearn, powered by KnowBe4 and fully managed by Espria, helps businesses reduce human risk through continuous security awareness training, phishing simulations, targeted coaching, and board-ready reporting that demonstrates improvement over time.
The Hidden Environmental Cost of Office Printing
Most offices know that reducing paper is good for the environment, but few have visibility over what their printing actually costs in resources: energy, paper, and consumables. A managed print service brings sustainable office printing into focus by measuring what is actually happening, rather than estimating it. Every printer left on standby overnight, every unnecessary colour print, and every cartridge thrown away with usable toner left inside adds up. For a business printing several thousand pages a month, the difference between an efficient and inefficient setup can be significant, both in cost and in environmental…
Is Your Office Printer a Way In for Cybercriminals?
Most small businesses think of cyber security as a laptop problem, a server problem, or an email problem. The office printer rarely gets a mention, yet it is connected to your network, holds a hard drive, and processes some of the most sensitive documents in the business, from invoices to HR letters and client contracts. However, it is important to realise that office printer vulnerabilities can be exploited by cybercriminals, potentially leading to cyber attacks. A modern multifunction printer is a computer. It has an operating system, a network connection, often Wi-Fi, and increasingly a…
The Cyber Resilience Act: what it means for your business
By Stephen Cook From 11th September 2026, a new EU regulation starts changing how connected products and software are built, sold and supported – and UK businesses trading into Europe are firmly in scope [1] [2]. Here is what the Cyber Resilience Act actually requires, why it matters beyond the compliance paperwork, and how Espria helps clients meet it. What is the Cyber Resilience Act? The Cyber Resilience Act (CRA) is an EU regulation – Regulation (EU) 2024/2847 – that sets mandatory cybersecurity requirements for “products with digital elements.” In practice, this covers hardware and software that can connect to a device or network: IoT devices,…
The Hidden Costs of Printing: How Managed Print Services Reduce Business Waste
Introduction For many organisations, printing is viewed as a routine operational expense. Printers are purchased, toner is replaced when needed, and documents continue to flow through the business without much scrutiny. However, the true cost of printing extends far beyond paper and ink. Unmanaged print environments often create hidden expenses through inefficient device usage, excessive energy consumption, IT support demands, security risks, and employee downtime. These costs can accumulate significantly over time, impacting productivity and profitability. This is particularly relevant as businesses seek to optimise operations, reduce waste, and improve sustainability while controlling expenditure. Whether…
Can Your Business Actually Recover? The Operational Resilience Question Most SMEs Cannot Answer
Operational resilience is not a technology problem. It is a business problem. And until boards and leadership teams own it, no amount of IT investment will be enough. The Gap Between Confidence and Reality Most organisations believe they are more resilient than they are. The backups are running. The antivirus is licensed. The IT team knows what they are doing. That confidence, in our experience, rarely survives first contact with an actual incident. The question is not whether your systems are protected. The question is whether your business can keep delivering its most important services…