Taking Control of Print Costs Without Micromanaging Staff
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Table of contents
The Hidden Cost of Office Printing
Print costs have a habit of creeping up quietly: a few extra colour pages here, an unnecessary duplicate print there, a job sent to the wrong printer and reprinted. On their own, none of these feel significant. Across a whole office, over a year, they add up to a real and often invisible cost.
See where your print spend is going
PaperCut gives an Office Manager visibility and control over this without needing to police individual print jobs. In practice, this looks like:
- Reporting by user, department, or cost centre, so spend is visible and can be allocated accurately
- Rules that route print jobs sensibly, for example defaulting to black and white or duplex printing
- Secure pull printing, where a job only prints once the user is at the device and authenticates, reducing waste from uncollected jobs and adding a layer of confidentiality
- Budgets or quotas where appropriate, without needing an awkward conversation about individual habits
Reduce waste without restricting staff
The result is usually a meaningful reduction in both cost and paper waste, achieved through better defaults rather than restriction. Staff are not stopped from printing what they need; they are simply nudged towards more sensible choices, and the business gets accurate data on where its print spend actually goes.
Get a clearer picture of your print environment
This sits well alongside a wider managed print service: PaperCut manages behaviour and cost, while the print fleet itself is monitored and maintained separately, together giving full visibility from consumption through to cost.
Want greater control over your print costs?
Speak to our team about how PaperCut and managed print can give you better visibility over your print environment.
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