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Document Solutions

Document Solutions

Workplace technology that digitally transforms your business and creates seamless, efficient business operations.

INTRODUCTION

Digital Transformation for your Printing

Managed print services utilise computer software to analyse your printing and document workflows.

Ultimately, your print environment is enhanced by this monitoring, with controls implemented when your business uses multifunctional devices, printers, scanners and copiers as well as your document management workflows. It enables you to see a complete view of your print and document environment and ensures that your managed print provider can proactively support you with all the service and supplies your business needs, removing the burden of your staff needing to do this.

What is a Managed Print Service?

Managed Print Services encompass every aspect of your printing environment. From the data being printed, to the volume. With managed print services, you gain visibility and control.

Coupled with that, is the ability for us to monitor your devices so that you are able to make informed decisions about cost and energy savings, supported by superior service eliminating the management of your printing environment.

All print devices are included in the Managed Print Service; all your printers, scanners, copiers and multifunctional devices as well as any document management workflow solutions to ultimately improve your print environment.

How can Managed Print Services help hybrid and remote working teams?

Evolution in technology has meant that Managed Print Services embrace the operational needs of businesses to support remote and hybrid working.

Xerox have created a wealth of apps in their ‘Workflow Central’ that support your teams working remotely or in a hybrid situation. This means that your teams are highly productive, workflows are seamless regardless of location and ultimately, secure. This is a huge development in managed print services and how it can support your teams in today’s workplace.

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Xerox Workflow Central

Reimagining work for a flexible world.

One platform for todays’ flexible workforce.

What are the steps you need to take to implement Managed Print Services?

Step 1

Review and analyse your print environment and requirements

Together we will look at how you print, scan and copy, auditing all aspects of printing, where it is printed, on what device and by whom. Develop understanding of each departmental needs considering how your current workflows impact your business, and make recommendations that will help your business benefit from reduced maintenance and consumables costs.

Step 1

Step 2

Remove and reduce the need for desktop printers

If you are using local printers for your teams, by implementing an managed printing service you will be able to reduce if not eliminate the need for these. Local printers are costly and inefficient. These printers only service individuals and not the whole team and are rarely networked so by considering managed print services for the whole team, you’ll reduce the need for costly cartridges and more printers than you need.

Step 2

Your print devices are consolidated

Step 3

Not only can you eliminate local printers, you may also have too many multifunctional devices. You may not print enough for the amount of multifunctional devices you have, so by consolidating your printers, will mean fewer to maintain.

Your print devices are consolidated

Step 4

Printers Replaced

By implementing a managed print service, you can remove under performing devices which drains your resources and require more servicing. Benefit from automated supply of consumables and any servicing issues, removing the responsibility of monitoring from your teams.

Step 4

Step 5

Benefit from a managed print services monitors your device meaning:

Toner orders are automated. Downtime eliminated. Devices are constantly monitored.

Step 5

Step 6

Implement the policies

Our analysis of your print environment will have helped create policies that will support your business operations. Print black and white for non-essential printing. Enable double-sided printing

Step 6

Features of our Managed Print Services

Benefits:

Speak to an expert

Speak to Mitch

Mitch gets to know his clients and their operations very well in order to make suitable recommendations to them.

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Values

The 4 Pillars

Simplicity

All of your Managed Print Services are delivered under 1 agreement.

Peace of Mind

Our award winning service team will enable you solution to have 99.5% uptime. Onsite maintenance usually deployed within 90 minutes.

Choice

Our vendor agnostic approach provides a bespoke solution to suit your business and its evolving needs.

Control

Our Managed Print Suite will give you reporting and analytics of your usage. We will set printing policies to align your companies principles.

MANAGED PRINT SERVICES

Case Studies

Document Solutions

Creating efficiencies and cost benefits in our clients Managed Print Services

As fast growing global capital investment manager, our client needed to ensure that operationally they were seamless and that the security of their client data, a number one priority.

Document Solutions

Secure Printing for our Accountancy Client

We visited a large City Accountancy firm in London, and they asked us for help with issues they were having in their printing environment. They had concerns regarding security particularly with document and printing.

Document Solutions

Espria supports thriving community charity expand with their environmental vision

Espria was invited to review the print solutions of a community charitable social enterprise who delivers and helps other organisations to deliver community services which are value for money and create lasting benefits.

Document Solutions

Security In Your Print Environment Is Imperative To Remain GDPR Compliant

Discover how Espria Managed Print Solutions supported our client.

Services

Our Managed Print Solutions

Cloud Print Services

Printers and Photocopiers

Document Management

Multifunctional Devices

Green Printing

Managed Print Solutions

Our Other Services

IT Services

IT performance that creates seamless and secure solutions, providing the business continuity you need.

Cloud Services

Accelerate your performance and agility with cloud services that enable your business to benefit from maximum uptime and no disruption.

Communications

Cloud-based communications, keeping your teams collaborating seamlessly and securely.

Hybrid & Remote Working

Wherever they work, your teams are supported with seamless IT solutions.