A guide to leasing a printer for your business
Whilst we often in business do not think about our printing requirements, it is undeniable that printers feature so heavily. So often they are an expensive asset particularly if you own the equipment, and aging solutions can cause you trouble and money when they fail.
However, there is a silver lining to this dark cloud where your business doesn’t have to outlay the hefty cost of buying the print solutions, they need by leasing the printers you need. Don’t get confused though with renting a printer though.
Whilst renting can be a more cost effective way of obtaining the printers you need, offering flexibility in the terms of the agreement meaning you can stop renting whenever you want, that also works both ways and the company you are renting from can equally take the printers away at little or short notice. So, this can be a far riskier strategy for your business to adopt as potentially you could be left with the situation whereby you have no printers at all.
What is leasing a printer though and who does this work for?
- A lease is a contract between you and your managed print supplier. An agreement for them to supply you with the printers you need for a monthly fee.
- However, once you have that lease, it does mean that the managed print solutions company you are working with, has a commitment to ensure your equipment has high up time in exchange for a monthly fee.
- A certain service level agreement should also be in place with the lease, to ensure that your solutions are looked ager.
What are the benefits of leasing a printer?
- No hefty up-front commitment for your business, meaning you receive the equipment you need for no large massive payments.
- For smaller businesses, it helps manage your cash flow if you are not having to outlay large costs.
- Have the latest technology. By leasing your printer, means that you never need to worry about having an aging print solution.
- Be serviced! We are all aware how expensive fixing your printers are. However, if you lease your equipment, then you never need to worry about this again, as your print solutions supplier should ensure that you are fully maintained as part of their commitment to you.
- Finance made easy. Finance should be offered by your print supplier when recommending the printers, you need, so not only will you receive the equipment you need, but also to a fraction of the price.
- A service/people first approach would be to offer the flexibility that your business may need. Particularly at the end of your lease, you should have the support you need that should your circumstances change or should you need to renew or increase the number of printers you have, then your solutions provider should help you with this.
Things to think about when leasing a printer:
- Do you need colour, or black and white printer? Colour printers are obviously more expensive to lease so think about how you really use colour printers.
- What size paper do you point on? Make sure that the managed service provider you are working with understand all the sizes of paper that you require to ensure that they suggest the right printer for you.
- Do you need WIFI printing? This means that you can print anywhere anytime
- What space do you have? Make sure you have the required space for the recommended printer.
- Do you need the facility to print quickly? Printing speed is measured in pages per minute (ppm). It varies between different manufacturers but anything in the region of 20ppm is ideal for a small office that doesn’t have high volumes of printing. Anything higher than that will be suitable for medium to large offices.
- Consider what other features you need. Do you create booklets?
Should you need advice on the type of office printers your business needs, then do get in touch with Mode so that we can assist you further.
At the end of your lease, you should have the support you need that should your circumstances change or should you need to renew or increase the number of printers you have, then your solutions provider should help you with this.
Subsribe for updates and our latest research
You may be interested in
Businesses are losing money and jeopardising security to IT sprawl and quick fixes, says Espria
IT Leaders must take action on unchecked technology sprawl and shadow IT that are draining budgets, increasing cyber risks, and complicating their digital environment. According to a recent study, budgets towards insider risk management have doubled in the past 12 months, with 81% of business leaders looking to secure their internal business infrastructure as geopolitical tensions escalate and remote workforces become the norm. ‘Digital transformation ushered in new possibilities and solutions for computing, but it also introduced a potential for sprawl that burdens IT teams everywhere,’ said Brian Sibley, Virtual CTO at Espria. ‘When faced…
Espria launches Espria Connect, enhancing Microsoft Teams with Advanced Unified Communications
The new product, Espria Connect, isn’t just another telephony solution. It’s a game-changer, offering a cost-effective, scalable, and secure telephony solution for SMBs, mid-market and enterprise customers. Combining the power of Microsoft Teams with Cloud-Based Unified Communications, Espria, the leading managed services provider, is excited to introduce Espria Connect. This powerful solution streamlines business communication infrastructure and addresses the growing demand for a unified communication solution that supports hybrid work environments. Designed for businesses of all sizes, Espria Connect allows users to manage voicemail, make and receive calls, and access a diverse range of other…
Reimagining education: How AI is changing the way we teach, learn, and collaborate in schools
Technology has long been used by educators to support teaching and operations, facilitating staff with a wide range of platforms and resources. A particular tool that has sparked both controversy and curiosity is the inclusion of artificial intelligence (AI). A study by BCS, the Chartered Institute for IT, found that most teachers are reluctant to use AI for pupil learning with 84% of educators not changing the way they assess their students’ work. This comes after Ofsted recently launched an independent review on the use of AI in schools and how to develop the understanding of…
Espria launches CSP renewal assessment service
Leading managed service provider launches new service to address the costs associated with software sprawl, helping to drive down OpEx as businesses increasingly feel the financial squeeze. Espria, a leading digital solutions provider, has launched a free M365 Licence Assessment programme to help businesses save costs by reviewing existing licence estates and identifying those licences not in use or no longer being utilised. With Microsoft recently changing how they sell and structure licenses, businesses must now reassess their current M365 licenses, looking for ways to reduce costs and keep the capabilities they need as they…
Your guide to leveraging NCE pricing to get the best value
Renewing your Microsoft Licensing Agreement is an opportunity to align your IT strategy with your business goals. It allows you to take advantage of the latest technologies, optimise costs, and ensure compliance with industry standards. While this might seem straightforward at first glance, to achieve the best value and biggest discounts, it’s often more complex than it appears and navigating the renewalprocess requires careful planning. In this Blog we will walk through what you need to know about the new Microsoft Licensing rules,when to get the best value from your renewal, and how to review…
Loving your customers with AI, cybersecurity and peace of mind with MSP support
2024 has marked a massive shift for SME IT needs, as creating an appropriate and optimised business strategy has become an increasingly difficult challenge for business owners and IT operators nationwide.