Our key priorities for this accountancy business was to support each user with full access to the equipment required, as well providing them with the security necessary to protect their sensitive data.
Espria immediately implemented Follow Me Printing to ring off the multiple concerns the firm had regarding their cyber security.
A major security benefit of Follow Me Printing is that the software encrypts data and demands secure release, meaning only those with authorised access are allowed to use the printing device to print specific documents.
With Follow Me Printing, the data is protected across the network at Government grade level. Users print securely totally independent of where they are geographically. If one device is out of service, Follow Me Printing allows users to walk to another device and release their print job, thus removing any effect on productivity. This level of security was the exact reassurance our client needed.
Additionally, the new solution automates the scanning and storing processes. The bespoke software extracts the data, creates folders and stores named files automatically making this absolutely secure and compliant with accounting industry standards.
By resorting to Espria’s solutions, the firm keeps track of volumes on a monthly basis and has regained control of its costs.
Print and photocopying activity is now tracked using the bespoke Espria Managed Print Suite and, once collected, it goes straight into a report enabling accurate reconciliation of invoices.
The software also gives useful insight into which areas of the business are producing the printing volumes, so the information can be used to create policies that affect real change for the accountancy firm.
Other key benefits of the Espria Managed Print Suite include:
- Minimising printed waste,
- Cost savings,
- An increase in user productivity,
- Guaranteed document confidentiality,
- Sustained productivity across departments even if staff are absent,
- Secure sharing of documentation without the contribution from IT,
- Confidential printing on all shared devices.