Espria Case Study - Print solutions for a thriving charity Skip to main content

Our client’s issues : a growing organisation let down by their print service provider

Espria was asked to review the print solution of a charity that delivers community services and helps similar organisations to do the same. 

 

The core objective of this third sector organisation was to be as environmentally friendly as possible but also GDPR compliant whilst being mindful of costs. However, as the charity’s work expanded, it became more difficult for them to keep all their balls in the air. More specifically, with an increased need to print out and scan documents, their existing issues with their printing environment only became worse.

 

The equipment was old and poorly maintained by their service provider.  Their traditional print lease did not offer them any flexibility either, nor did it support the charity with their expansion.

 

The other problem faced by the charity was that they could not track usage of print and documents. That created waste as many documents were not claimed and that also meant the organisation was at risk of not being GDPR compliant.

Laughing people

Our solution : Espria's Simple product

Espria recognised immediately that the charity would benefit from the Managed Print Suite (MPS).

 

Rule-based printing allows the designated admin to implement hard rules about printing documents – for example, printing double-sided and in monochrome. Another advantage of MPS is that the volume of unclaimed printouts is reduced because the author of the document has to release the printing at the device. Advanced reminders such as pop-ups, asking them “Do you need to print this in colour?” or “Can you print double-sided?” reminds the user of the environmental impact of printing.

 

The charity also opted for Espria’s Simple product which means that they deal with us for all their equipment, materials, financing and servicing. It allows them the flexibility to expand by making any necessary changes to their agreement with us.

 

Thanks to new software and policies, the organisation is also able to safeguard all members and staff details in a way which is secure and GDPR compliant.

 

If you are an expanding organisation that needs flexibility and the assurance of the best products and service in the industry then contact us at www.espria.com or call us on 0330 175 5588.

Our clients

Case Studies

Businessmen press button on the panel for useing photocopier or scanning.
Document Solutions

Creating efficiencies and cost benefits in our clients Managed Print Services

As fast growing global capital investment manager, our client needed to ensure that operationally they were seamless and that the security of their client data, a number one priority.

Laptop and phone
Document Solutions

Secure Printing for our Accountancy Client

We visited a large City Accountancy firm in London, and they asked us for help with issues they were having in their printing environment. They had concerns regarding security particularly with document and printing.

Man and leaf
Document Solutions

Espria supports thriving community charity expand with their environmental vision

Espria was invited to review the print solutions of a community charitable social enterprise who delivers and helps other organisations to deliver community services which are value for money and create lasting benefits. 

Young businessman talking with staff during an office meeting
Document Solutions

Security In Your Print Environment Is Imperative To Remain GDPR Compliant

Discover how Espria Managed Print Solutions supported our client.

Please fill out the below form and one of our team will get back to you asap. Alternatively please call 0330 175 5588 to speak to a member of the Espria team.

Book a Call​

Why not let us call you? We like to keep things simple, and our team are here to advise and support you in your technology transformation.

Please fill out the below form and one of our team will get back to you asap. Alternatively please call 0330 175 5588 to speak to a member of the Espria team.